REGISTRY CLERK: REGISTRY
REF NO: 2021/363
SALARY : R176 310 per annum
CENTRE : Pretoria Regional Office
REQUIREMENTS :
Senior Certificate/Grade 12 with appropriate relevant working experience in the
central registry environment, completion of the Records Management course
is a prerequisite .Knowledge of records/ documents management, a file plan,
mail and courier service procedures. Knowledge Information Act (PAIA) and
National Archives and Records Service Act (NARSA). Knowledge of electronic
document and records management system (EDRMS). Competencies
needed: Planning and organizing skills. Communication (verbal and written)
Skills. Problem solving skills, Customer care and Client orientation skills.
Computer literacy. Liaison skills, Analytical skills, Interpersonal Skills.
Telephone etiquette. Good leadership Skills. Attributes: Accurate. Confident,
Ability to work under pressure. Ability to work in a team and independently.
DUTIES :
Receive mail from Post Office and internal clients. Open, stamp, sort mail and
record in the register. Receive parcels delivered by hand and record in the
register. Render courier service: package documents, place in envelopes,
address envelopes; place them in and outgoing tray and record mail in the mail
register. File and retrieve files on-site and off-site storage. Control movement
of files and access to files. Index, scanning, faxing. Photocopying. Reload
franking machine, register priority mail, receive and date stamp invoices and
forward to finance. Register supply of files to officials and maintain register of
files opened and make follow up if the file is not returned back to Registry after
the due date. Issue reference no according to the approved file plan. Attend to
clients enquiries; assist in the absence of the supervisor. Perform any other
administrative tasks as requested by the supervisor.
ENQUIRIES : Ms S. Maruma, Tel: (012) 310 5166
DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE
The Department of Public Works is an equal opportunity, affirmative action employer. The intention is to
promote representativity in the Public Service through the filling of these posts and with persons whose
appointment will promote representativity, will receive preference. An indication by candidates in this
regard will facilitate the processing of applications. If no suitable candidates from the unrepresented
groups can be recruited, candidates from the represented groups will be considered. People with
disabilities are encouraged to apply.
APPLICATIONS : May Be Forwarded To The Correct Regional Office/Centre: Applications May
Be Forwarded To:
Head Office Applications: Post: The Director-General, Department of Public
Works and Infrastructure, Private Bag X65, Pretoria, 0001 or Hand-delivery:
The CGO Building, Corner Bosman and Madiba Streets, Pretoria. For
Attention: Ms. N.P. Mudau.
Durban Regional Applications: The Regional Manager, Department of
Public Works, Private Bag X54315, Durban, 4000. Corner Dr Pixley Kasem
and Samora Machel Streets Durban. For Attention: Ms NS Nxumalo
Mmabatho Regional Applications: The Regional Manager, Department of
Public Works, Private Bag X120, Mmabatho 2735 or 810 Corner Albert Luthuli
Drive and Maisantwa Streets, Unit 3, Mmabatho, 2735. For Attention: Mr T.
Oagile
Cape Town Regional Office: The Regional Manager, Department of Public
Works, Private Bag X9027, Cape Town, 8000. Or Hand Deliver at Ground floor,
Customs House, Lower Heerengracht Street, Cape Town. Register the
application in the book. For Attention: Ms. C Rossouw
Umtata Regional Office Applications: The Regional Manager, Department
of Public Works, Private Bag X5007, Sutherland Street, Mthatha 7099 or Hand
Deliver at 29 Sutherland Street, PRD II Building, 5th Floor, Mthatha. For
Attention: Ms N Mzalisi
Nelspruit Regional Office Applications: The Regional Manager, Department
of Public Works, Private Bag X11280, Nelspruit, 1200. Physical Address: 30
Brown Street, Nedbank Building, 9th Floor, Nelspruit. For Attention: Mr E
Nguyuza
Pretoria Regional Office Applications: The Regional Manager, Department
of Public Works, Private Bag x 229, Pretoria, 0001 or Hand deliver to AVN
Building corner Andries and Skinner Street, Pretoria. For Attention: Ms M
Masubelele
Polokwane Regional Applications: The Regional Manager, Department of
public works, Private Bag X9469, Polokwane, 0700 or Hand deliver at 77 Hans
van Rensburg Street, Sanlam Building, Ground Floor, Polokwane. For
Attention: Mr. NJ Khotsa
CLOSING DATE : 10 December 2021 at 16H00
NOTE : Kindly take note that with effect from 01 January 2021, DPSA approved the
new Z83 Application Form (obtainable from any Public Service department);
applicants are requested to use the new application form as failure to do so will
result in their application being disqualified. The Z83 form must be signed when
submitted, To streamline the recruitment process to be more responsive to the
public, as well as to create more protective measures during the pandemic by
avoiding over-crowding and curb the costs incurred by applicants such
measures should include the following regarding certification: Advertisement
and accompanying notes must clearly capture the requirements for the
certification to reflect that applicants must submit copies of qualifications,
identity document and driver’s licence (where applicable) and any other
relevant documents, such copies need not be certified when applying for the
post. The communication from the HR of the department regarding
requirements of certified documents will be limited to shortlisted candidates.
Therefore only shortlisted candidates for a post will be required to submit
certified documents on or before the day of the interview following
communication from HR. The application for employment Form (Z83) provides
under the sectional “additional information” that candidates who are selected
for interviews will be requested to furnish additional certified information that
may be requested to make final decision. It must be borne in mind that when a
document is certified as a true copy of an original, the certifier only confirms it being a true copy of the original presented. Therefore, the certification process
does not provide validation of the authenticity of the original document. The
validation occurs when the documents is verified for authenticity. Regulation
67 (9) requires the executive authority to ensure that he or she is fully satisfied
of the claims being made and these read with Regulations (57) (c) which
requires the finalisation of Personnel Suitability Checks in order to verify claims
and check the candidate for purpose of being fit and proper for employment.
Applications not complying with the above will be disqualified. Should you not
have heard from us within the next months, please regard your application as
unsuccessful. Note: It is the responsibility of all applicants to ensure that foreign
and other qualifications are evaluated by SAQA. Recognition of prior learning
will only be considered on submission of proof by candidates. Kindly note that
appointment will be subject to verification of qualifications and a security
clearance. Faxed or late applications will not be accepted. Shortlisted
candidates must be willing to undergo normal vetting and verification
processes. Should you not have heard from us within the next months, please
regard your application as unsuccessful.
.
Advertised on Dpsa circular 42 of 2021
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